Conference & Exhibition Organisation


Introduction

Event1 gives a complete 360 degree organisation and communication for your event

  • Delegates: Marketing (including bulk emailing), Enquiries, Sales/Registration, Auto emailing
  • Exhibitors: Marketing (including bulk emailing), Enquiries, Sales/Stand Booking, Auto emailing.

Integrates with Project Management and Financial Budgeting and Reporting

Major headaches handled:

  • Bulk Emailing
  • Emailing with individual/specific booking details
  • Integration with website for bookings and registration.
  • Invoicing and Payment
  • Conference information

Conference Scheduling

Scheduling

Scheduling conference with multiple simultaneous conference rooms for different subjects

Conference schedule can be published to the website automatically

iPhone App options (custom written per event)

  • Users can favourite the conference streams they are attending and receive remonders

Attendee/Delegate registration

  • Attendees can register interest on-line
  • If this is a paid conference then this can be linked to payment requests and payments.
  • Auto email joining instructions and conference details to delegates

Smart notices

The system can provide mutiple information screens at the venue using Smart TV screens giving conference, coming up next info. This automatically updates depending on time of day to keep relevant with your event programme

These can be linked with sponsored advertising and can show sponsors messages/videos at specific intervals


Exhibition Booths

  • System handles exhibition booths/stand space with multiple choices available. Eg space size/configuration.
  • Raise invoice and track payments.
  • Optionally invoices can be sent bey emailed and integrated into payment methods such as PayPal
  • Assign stand number
  • Email exhibitors with their specific stand details.

Marketing

  • Import your marketing database/CRM
  • Contact details from web enquiry form are integrated into your marketing database/CRM
  • Unsubscribe requests are handled and respected by the system

Project Management and Budgeting

The system can be seamlessly integrated with the Project Management option. This handles all tasks to be managed with to do lists and reporting.

Additionally the system can be integrated with financial functions such as Budgeting through committed costs, income forecasting through to Profit and Loss reports per event.